Office Manager - Construction Contrator
Pittsburgh, PA
Experience: Experienced Professional (Non-Manager)
Education: Bachelor's Degree
Category: Building Construction / Skilled Trades
Industry: Construction / Commercial Construction
Reference ID: DTO1766
Date Posted: 07/09/2026
Shortcut: http://highlandconsultinggroup.jobs.mrinetwork.com/7VdXat
Office Manager – Construction Contractor
Location: Pittsburgh, PA Area
Industry: Commercial Construction / General Contracting / Specialty Contracting
Keep the Business Moving. Build the Process. Lead the Office.
Our client, a well-established construction contractor in the Pittsburgh area, is seeking an experienced Office Manager who understands how a contractor’s back office should run. This is a key leadership role for someone who can manage people, strengthen processes, and keep contracts, billing, documentation, and project administration moving accurately and on time.
Why This Role Matters
Our client relies heavily on this position, this is not a basic administrative seat. The right candidate will have worked inside a contractor’s office, supervised administrative staff, and owned the details that protect cash flow and reduce risk—contracts, change documentation, lien releases, billing support, compliance paperwork, and internal office procedures.
This position is ideal for a hands-on office leader who brings order to a busy construction environment, builds repeatable systems, and knows how to hold a team accountable without losing sight of service to project managers, accounting, field leadership, vendors, subcontractors, and clients.
What You’ll Do
- Manage, coach, and hold accountable a team of office, administrative, and project support staff.
- Improve office workflows, documentation standards, filing systems, checklists, approvals, and follow-up procedures.
- Oversee contract administration support, including contract tracking, subcontractor documentation, insurance certificates, change order paperwork, and closeout requirements.
- Manage lien release processes and ensure required waivers, releases, and supporting documents are collected, reviewed, filed, and submitted accurately.
- Support billing, accounts payable, accounts receivable, job cost documentation, and project administration as needed.
- Serve as a communication hub between ownership, accounting, project managers, field teams, vendors, subcontractors, and customers.
- Maintain accurate records, support compliance requirements, and make sure administrative deadlines do not slip through the cracks.
What We’re Looking For
- Contractor experience required: Candidates must have office management, business administration, or project administration experience within a construction contractor environment.
- Staff management experience required: Must have managed, trained, scheduled, and held accountable administrative or office staff.
- Process-driven mindset: Strong ability to build structure, improve workflow, document procedures, and follow through on details.
- Contract and lien release experience required: Must understand construction contracts, subcontractor documentation, lien waivers/releases, compliance paperwork, and project closeout documentation.
- Comfortable supporting accounting functions such as billing, AP/AR, job cost paperwork, pay applications, and vendor/subcontractor documentation.
- Strong communication skills, professional discretion, urgency, accuracy, and the ability to work in a fast-moving contractor office.
- Proficiency with Microsoft Office; experience with construction accounting, project management, or document management systems is a plus.
Why This Opportunity Stands Out
- Visible role with direct impact on operations, cash flow, documentation quality, and internal accountability.
- Opportunity to bring structure and process improvement to an established construction business.
- Hands-on leadership role for someone who enjoys managing people while staying close to the details.
- Stable Pittsburgh-area contractor environment with long-term career potential.
- Competitive compensation and benefits package based on experience.
Ready to bring process, accountability, and construction-office experience to a strong contractor?
Apply today or reach out for a confidential conversation.
David O’Connor
Managing Director
Highland Consulting Group
724-837-6336
DTO1766
-
Vice President of Estimating
Western PA
Vice President of Mechanical Estimating – Western PA Established Mechanical Contractor | Executive Leadership Role | Equity Opportunity Our client, a highly respected mechanical contractor in Western Pennsylvania, is seeking a Vice President of Mechani...
Date Posted: 07/08/2026 Recommended
-
Project Manager - Mechanical - Data Center
Lima, OH
Mechanical Project Manager – Data Center About Us: Highland Consulting Group is a national executive search firm focused on placing top construction and building-systems talent. Backed by 75+ years of combined industry experience, we partner with clien...
Date Posted: 07/08/2026 Recommended
-
Sr. Mechanical Project Manager - Pittsburgh
Pittsburgh, PA
Sr. Mechanical Project Manager About Us: Highland Consulting Group is a national executive search firm specializing in recruiting top-tier construction talent. With over 75 years of industry experience, we pride ourselves on placing the right professio...
Date Posted: 06/10/2026 Recommended
-
Project Manager - Mechanical - Data Center
Pittsburgh, PA
Sr. Mechanical Project Manager - Data Center About Us: Highland Consulting Group is a national executive search firm specializing in recruiting top-tier construction talent. With over 75 years industry experience, we pride ourselves on placing the righ...
Date Posted: 06/18/2026 Recommended
-
Project Manager - General Contractor
Pittsburgh, PA
Project Manager – General Contractor Highland Consulting Group is a National Executive Recruiting firm that specializes in recruiting top performers in the construction industry. We are working with a well-established General Contractor in the Pittsbur...
Date Posted: 06/18/2026 Recommended
-
Estimator - Mechanical
Pittsburgh, PA
Estimator - Mechanical - Pittsburgh We are recruiting for a Mechanical Estimator in the greater Pittsburgh PA area with Mechanical construction experience. Successful candidates must have a minimum of 5 years Commercial Estimating with Mechanical Pipin...
Date Posted: 05/01/2026 Recommended
-
Project Manager - Sr - Mechanical - Data Center
Lima, OH
Senior Mechanical Project Manager - Data Centers About Highland Consulting Group Highland Consulting Group is a national executive search firm focused on placing top construction and MEP talent. With 75+ years of combined industry experience, we partne...
Date Posted: 07/08/2026 Recommended
-
Estimator - Plumbing
Pittsburgh, PA
Plumbing Estimator We are recruiting for a Plumbing Estimator in the Pittsburgh, PA area with Commercial construction experience. Successful candidates must have a minimum of 3 years Commercial Plumbing Estimating projects larger than $2 Million. Our c...
Date Posted: 06/10/2026 Recommended
-
Sr Mechanical Project Manager
Columbus, OH
Sr. Mechanical Project Manager — Columbus, OH (Data Center Focus) About Us Highland Consulting group is a national executive search firm specializing in recruiting top‑tier construction talent. With more than 75 years of experience, we excel at placing...
Date Posted: 06/10/2026 Recommended
-
Piping Fabrication Production Manager
Pittsburgh, PA
Piping Fabrication Production Manager Location: Pittsburgh, PA Industry: Mechanical & Plumbing Construction About Us: Highland Consulting Group is a national executive search firm specializing in recruiting top-tier construction talent. With over 75 ye...
Date Posted: 06/26/2026 Recommended
-
Cost Accountant - Dulles, VA
Dulles, VA
Construction Cost Accountant – Dulles, VA Highland Consulting Group is an executive search firm specializing in recruiting top talent within the construction industry. We are currently partnered with a well‑established Contractor in the Dulles, VA area...
Date Posted: 06/10/2026 Recommended
-
Sr Project Manager - Mechanical - Washington / Baltimore
Washington / Baltimore metro area
Sr Mechanical Project Manager Highland Consulting Group is a nationwide recruiting firm that focuses on placing top construction talent within the commercial, institutional, and industrial sectors. We are working with a Mechanical Contractor in the Bal...
Date Posted: 07/01/2026 Recommended
-
Project Manager - Mechanical - Data Center
Franklin Furnace, OH
Sr. Mechanical Project Manager - Data Center About Us: Highland Consulting Group is a national executive search firm specializing in recruiting top-tier construction talent. With over 75 years industry experience, we pride ourselves on placing the righ...
Date Posted: 06/10/2026 Recommended
-
Project Manager - Assistant (Mechanical) - Data Center
Lima, OH
Assistant Project Manager (Mechanical) – Data Centers Highland Consulting Group is an executive construction recruiting firm specializing in placing top construction talent nationwide. We’re partnering with a regional mechanical contractor in Lima, OH ...
Date Posted: 07/08/2026 Recommended
-
Sr. Mechanical Project Manager - Data Center
Lima, OH
Sr. Mechanical Project Manager - Data Center About Us: Highland Consulting Group is a national executive search firm specializing in recruiting top-tier construction talent. With over 75 years industry experience, we pride ourselves on placing the righ...
Date Posted: 06/10/2026 Recommended
-
Project Manager - Mechanical - Richmond
Richmond, VA
Mechanical Project Manager - Data Center About Us: Highland Consulting Group is a national executive search firm specializing in recruiting top-tier construction talent. With over 75 years of industry experience, we pride ourselves on placing the right...
Date Posted: 06/10/2026 Recommended
-
Director of Purchasing
Baltimore, MD
Director of Purchasing – Construction Highland Consulting Group is a nationwide recruiting firm that focuses on placing top construction talent within the commercial, institutional and industrial sectors. We are recruiting an experienced Director of Pu...
Date Posted: 05/27/2026 Recommended
-
Estimator - GC - Industrial
Coraopolis, PA
Estimator – General Construction - Industrial Highland Consulting Group is a national executive recruiting firm that specializes in Commercial and Industrial construction. We are recruiting for an experienced Industrial Estimator for a well-organized p...
Date Posted: 06/10/2026 Recommended
-
Project Manager - Mechanical
Baltimore, MD
Mechanical Project Manager Location: Baltimore, MD Industry: Mechanical & Plumbing Construction About Us: Highland Consulting Group is a national executive search firm specializing in recruiting top-tier construction talent. With over 75 years of indus...
Date Posted: 06/10/2026 Recommended
-
Estimator - Electrical
Pittsburgh, PA
Estimator – Electrical About Us: Highland Consulting Group is a national executive search firm specializing in recruiting top-tier construction talent. With over 75 years of industry experience, we pride ourselves on placing the right professionals in ...
Date Posted: 06/10/2026 Recommended
-
Superintendent - General Construction
Weirton WV
Superintendent - General Contractor Highland Consulting Group is a leading nationwide recruiting firm specializing in placing exceptional construction professionals within commercial, institutional, and industrial sectors. We're collaborating with a pr...
Date Posted: 06/10/2026 Recommended
-
Project Engineer - Mechanical
Chantilly, VA
Project Engineer - Mechanical Highland Consulting Group is an executive construction recruiting firm that specializes in placing top talent nationally. We are recruiting for individuals with construction management experience for this position as well ...
Date Posted: 06/10/2026 Recommended
-
Project Engineer - Mechanical - Data Centers
Lancaster, PA
Project Engineer - Mechanical - Data Centers Highland Consulting Group is an executive construction recruiting firm that specializes in placing top talent nationally. We are recruiting for individuals with construction management experience for this po...
Date Posted: 06/10/2026 Recommended
-
Project Engineer - Mechanical
Baltimore, MD
Project Engineer - Mechanical Highland Consulting Group is an executive construction recruiting firm that specializes in placing top talent nationally. We are recruiting for individuals with construction management experience for this position as well ...
Date Posted: 06/10/2026 Recommended
-
Estimator - Mechanical - Baltimore
Baltimore, MD
Estimator - Mechanical - Baltimore We are recruiting for a Mechanical Estimator in the Baltimore, MD area with Mechanical construction experience. Successful candidates must have a minimum of 5 years Commercial Estimating with Mechanical Piping, and Pl...
Date Posted: 06/10/2026 Recommended
-
General Superintendent - HVAC
Bethesda, MD
Chantilly, VA
General Superintendent - HVAC Highland Consulting Group is a leading nationwide recruiting firm specializing in placing exceptional construction professionals within commercial, institutional, and industrial sectors. We're collaborating with a prominen...
Date Posted: 06/26/2026 Recommended
-
Sr Mechanical Engineer - MEP
Reston, VA
Sr Mechanical Engineer - MEP About Us: Highland Consulting Group is a national executive search firm specializing in recruiting top-tier construction talent. With over 75 years of industry experience, we pride ourselves on placing the right professiona...
Date Posted: 06/10/2026 Recommended
-
HVAC Foreman - Richmond
Richmond, VA
HVAC Foreman – Richmond, VA Highland Consulting Group is a nationwide recruiting firm that focuses on placing top construction talent within the commercial, institutional and industrial sectors. We are recruiting an experienced HVAC Foreman for a HVAC ...
Date Posted: 06/26/2026 Recommended
-
Litigation Counsel - Construction - Maryland
Baltimore, MD
Litigation Counsel – Construction Industry (Maryland) Highland Consulting Group is a national recruiting firm specializing in placing top construction talent across the commercial and industrial sectors. We are partnering with a leading construction or...
Date Posted: 05/27/2026 Recommended
-
Financial Reporting Manager
Indiana, United States
Financial Reporting Manager We have a tremendous opportunity for someone with financial reporting experience within a financial services company. Our client is a $5B - $10B regional bank based in Southern Indiana and is looking to add a Financial Repor...
Date Posted: 06/08/2026 Recommended